Enter…Voicemail-to-Text! Have you ever been so busy that by the end of the day you have numerous, unheard voicemails?  Would the ability to quickly scan through and read those messages be enticing? That question led James Siminoff down the path to developing Voicemail-to-Text software.

Thanks to Ditech’s PhoneTag technology, AVST offers that option. Here’s an excerpt from Phone Tag’s website: “While on a business trip in 2003, James Siminoff was out to dinner with friends: William Wachtel and his son, Jesse Wachtel. Before they could sit down, William had to sort through a 20 minute backlog of voicemails gathered during a day filled with meetings. Jesse commented to James, ‘Wouldn’t it be easier if you could just read your voicemail?’ At the time, James was working with voice recognition technologies and had a creative idea on how to build a system that would enable people to stop listening to voicemail and READ IT and with that, PhoneTag was born.”

Voicemail-to-Text is a great solution for business professionals. Imagine being able to read the content of your voicemail when listening just isn’t an option, such as when you’re in a meeting or in a noisy environment like the airport. Now, with Voicemail-to-Text, you can “visually” manage your voicemail messages easily and quickly, giving you the ability to accomplish more during your workday.

Here’s how it works. Using CallXpress notification, voice messages are forwarded to Ditech PhoneTag via SMTP. Ditech PhoneTag transcribes the voice message and converts it to text. Ditech PhoneTag sends the text along with a compressed MP3 file to the user’s e-mail address. It’s that simple- you can read your voicemail!

How will this benefit you? We want to hear your thoughts and ideas.

Read more about AVST’s partnership with Ditech Networks and Voicemail-to-Text.

DiTech PhoneTag’s mission is to bring freedom from listening to voicemail and back it with premier support and service. Every day is dedicated to supercharging customers’ communications experience.

FOOTHILL RANCH, Calif., February 10, 2010 – Communications solutions innovator Applied Voice & Speech Technologies, Inc. (AVST) today announced that CallXpress^® 8 was selected by Sharp HealthCare (Sharp), San Diego’s largest and most comprehensive healthcare organization, to centralize its infrastructure.  Sharp selected CallXpress due to its ability to centralize three standalone Octel voicemail systems onto a single system, while offering dual survivable call servers to protect against critical network failures.

Sharp is a not-for-profit integrated regional health care leader with more than 12 facilities including seven hospitals, two medical groups, medical clinics, urgent care centers, skilled nursing facilities as well as a variety of other community health education programs and related services.  Sharp serves more than three million people, operates 1,870 beds and has approximately 2,600 physicians on medical staffs, more than 1,000 physicians in affiliated medical groups and more than 14,000 employees.

Sharp needed to replace three Octel voicemail systems that were announced ‘end of life.’ The main objective was to identify a solution that offered centralization, thereby eliminating the required maintenance for those Octel systems, and the risk of end users being without voicemail service in the event of a critical system failure.  Sharp conducted an extensive review process with a Technical Review Committee tasked with identifying the right solution.  AVST’s CallXpress was selected in large part for its high availability and the ability to support its mixed TDM/hybrid switches and IP PBXs.

Sharp took great care to ensure the transition from Octel to CallXpress was a smooth process for end users and cites the ease of use in CallXpress as instrumental in the process. “The migration from Octel to CallXpress was one of our biggest implementations and the transition was virtually unnoticeable to our users.  They didn’t need much training since the CallXpress system mimicked the command structure of the Octel telephone user interface (TUI). On the day of the CallXpress cutover, our support staff team members were waiting for help desk calls that never came,” said Steve Cates, Sharp HealthCare Telecommunications Manager.

Today, the Sharp network has three major hub PBXs that are fully redundant and CallXpress supports nearly 4,000 voicemail users and handles approximately 495,000 calls per month.  Outside callers utilize more than 70 system-wide automated attendant menus in CallXpress that efficiently route them to the physician, hospital, department or employee they’re trying to reach.

With call volumes of this magnitude, and with physicians and hospitals relying on uninterrupted communications, CallXpress provides the high availability that Sharp demanded. Sharp now achieves high availability by utilizing a system server and two call servers. In this configuration, if either of the call servers fails, the other is able to answer and process calls, as well as record messages, without the loss of CallXpress application functionality.

Cates added, “Before CallXpress, system maintenance was a real challenge.  We had three separate systems that had to be maintained and everything had to be done after hours to ensure that physicians, staff and other essential personnel had access to voicemail during business hours.  If one system went down, we had a critical situation on our hands with no backup in place and thousands of messages that could be lost.  The CallXpress multiple call server architecture has brought us peace of mind.”

In addition to centralization, CallXpress offered Sharp HealthCare a robust platform with features that make users more accessible and mobile.  CallXpress comes with multiple mobility features, including unified messaging, personal assistant, message notification, single number, and speech recognition for hands-free communications.

Sharp worked closely with Advanced Call Processing (ACP), a trusted partner and AVST reseller, to identify the right solution.   “We have a great deal of experience with CallXpress and understand the needs of the Sharp team,” said Rob Simpson, President of ACP.  “CallXpress is a robust solution that can support, with ease, a high call volume, centralized network like Sharp’s.  The Sharp team needed a solution that offered the next level of reliability and CallXpress was a perfect fit.”

“CallXpress was designed to support the exact scenario that the Sharp network presented,” said Denny Michael, AVST Vice President of Marketing.  “They needed a seamless replacement of their legacy voicemail system, centralization to provide cost savings and high availability for application resiliency. We look forward to supporting Sharp HealthCare as they expand their network and deploy some of the additional functionality available in CallXpress.”

CallXpress 8 delivers a powerful suite of Unified Communications applications including advanced call processing, voicemail, unified messaging, personal assistant, fax, speech and notification capabilities to help businesses become more productive.  For more information about AVST’s products visit the company’s website at www.avst.com.

About Sharp HealthCare
Sharp HealthCare is San Diego’s most comprehensive health care delivery system. It is recognized for clinical excellence for services in cardiac, cancer and multiorgan transplantation, as well as orthopaedics, rehabilitation, behavioral health and women’s health. Sharp HealthCare has been widely acclaimed for its commitment to transform the health care experience for patients, physicians and staff through an organization-wide performance improvement initiative called The Sharp Experience. The Sharp system includes four acute-care hospitals, three specialty hospitals, two affiliated medical groups and a health plan. To learn more about Sharp, visit www.sharp.com.

About Advanced Call Processing (ACP)
Advanced Call Processing (ACP) is a comprehensive provider of telecommunications services and solutions with a customer base spread across the United States and throughout the world.  Established in 1990, ACP has enjoyed exceptional growth, while supplying customized solutions for hundreds of businesses and government agencies.    ACP has assisted hundred of companies to achieve their business goals while controlling costs through the effective deployment of communications technology.

About AVST
Applied Voice & Speech Technologies, Inc. (AVST) is a leading developer of communications solutions with over 10 million users that rely on its products and services to maximize their productivity. With nearly 30 years of innovation excellence, AVST is focused on delivering solutions that increase user and business productivity. Its flagship Unified Communications platform, CallXpress®, offers unprecedented interoperability and delivers advanced call processing, voicemail, unified messaging, personal assistant, fax, speech and notification capabilities. With CallXpress, an organization can protect and extend its existing data and telephony infrastructure investment — now and into the future.

Headquartered in Orange County, Calif., AVST maintains facilities in Seattle, Wash. and the United Kingdom and has remote sales offices across the United States. AVST’s Unified Communications solutions are sold and supported internationally by an extensive network of resellers and OEM partners. For more information contact Denny Michael, Vice President of Marketing, at 949-699-2300 or access the company’s website at www.avst.com.

Has the struggling economy led you to re-evaluate how your organization communicates?  When AVST

1. Our Unified Communication platform, CallXpress interoperates into your existing telephony and groupware infrastructure leveraging your existing investments and  minimizing  your short term capital expenditures;
2. Unified Messaging offers a single message access point for mobile and office workers increasing your employees personal productivity;
3. Self service applications like Auto Agent, Auto Attendant, Notification, and Speech-based Personal Assistant remove human latency and expense;
4. Internet based communication such as our Web PhoneManager reduces traditional telephone service to access voicemail and IT solution deployment costs for thick client (desktop) solutions;
5. Single number access for fixed and mobile environments increases call completion and productivity;
6. Software-based faxing eliminates fax machines and associated maintenance and supply expenses and improved individual productivity;
7. Unlimited voicemail mailbox licensing saves your enterprise significant cost on a legacy voicemail platform replacement;
8. Open standards based hardware significantly reduces ongoing maintenance costs and TCO of platform versus legacy platforms;
9. Telephone User Interface emulations minimize user training and associated cost when transitioning your legacy voicemail system to CallXpress;
10. Ala-carte feature delivery for different segments of workforce minimizes incremental licensing cost; and
11. AVST in partnership with CIT offers flexible financing plans

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“We realized early on that in order to meet the needs of our 14,000 users today, we needed to be able to deploy a robust, highly scalable and cost-effective solution in a short period of time and with minimal disruption to our current users who are scattered across more than 40 city departments and functions," said Linda Henderson, IT Supervisor for the City of Phoenix.

Read City of Phoenix Case Study Online

After deploying their system earlier in the year, Linda Henderson attended the 1st Annual CallXpress End User Conference and had this to say:

"I felt the time was VERY WELL spent. I learned a lot at the conference and found it extremely beneficial."